CSS Committee Meeting - Minutes

Location:	Online (Discord)
Date:	Friday 17th April
Time:	18:00 BST
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Lee Alabaster (LA), Toby Landells (TL), Albert Waldron (AW), Sumeet Brar (SB), Maddy Lardner (ML), Misha (MiG)

1	Apologies Joe Maddy	MW
2	Adoption of Previous Minutes Unanimous adoption of previous minutes	MG
3	Matters Arising Hoodies ACTION AW: Complete merch request Action pending ACTION MW: Email Banana Moon for quote Design Competition: ACTION RJ: Prepare templates of designs Action carried forwards ACTION LA: Ping @News Action completed	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards	All
5	Past Events EGM ACTION LA: E-Mail Habiba and Gemma to do the E-Mail transfers Action completed LA reports that there has been no reply Chase up on Wednesday	All
6	Future Events (standing item) Break; 2pm - 4pm - Starting w/c 19th January fortnightly Next is 2nd week after Easter LA reports drinks are lacking MG suggests checking use by dates CSS Plush Making ACTION OB: Do a grant application for materials (in round 3) Action completed PUB Starting 3rd week after Easter Trial for one week to see attendance Winterbourne 13:00 on Wednesday 6th May ACTION MiG: Create Activity, submit pre-prepared socials RA Action in progress AGM Wednesday 29th April, 13:00 ACTION MiG: Check if we can make instant runoff work with forms Action completed Using forms is possible but complicated MW is going to test if the AV works with Discord ACTION MW: Create Activity and do catering form ACTION EVERYONE: Do role descriptors Check out Joe’s and last years for an example Campaigning opens on Wednesday ML suggests having some questions submitted in advance Meeting: James said that he couldn’t stop us using the website for now There should be an outcome before the end of next week ACTION SB: Book space for 30 at Soak Be stricter on joke suggestions and questions BBQ ACTION MW: Email Phil Action completed MW cc’ed in Todd and Zoe No reply so far MW reports a grant has been asked for ACTION MW: Create activity and create and submit RA Backup plans: Picnic Trip to spoons Dates: Second Years finish 4th June First Years Finish 3rd June Masters finish during mid-May onwards Friday 22nd or Saturday 23rd May Room bookings not available yet Intelligent Software Engineering and Robot Vision are on the Friday ML says that many people may be working on the Saturday Provisionally Friday	All
7	Sponsor/Industry Update (standing item) UK CBT No updates	AB
8	Finance Report (standing item) Most recent statement balance: £ Actual working balance: £ Pending incomings Memberships Ball tickets SoCS Bletchley Christmas Meal SoCS Alcohol SoCS Pending outgoings Pizza PowerBank Greggs Photographer hire Photobooth hire Blue-Tac Birminghack food Stickers Ikea Plushies	OB
9	EDI Report (standing item) Pride Month ACTION LA: Think of event Action pending Easter ACTION LA: Make post Action completed Inclusion Event (6th May) ACTION LA: Reach out and see if we can get involved	LA
10	Committee Suggestions (standing item)	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards TeX Earrings Merch ACTION SB: Investigate Action carried forwards Committee Jumpers: Move forward once we have hoodie design New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards TypeSig Conference ACTION LA: Get some text to put in plugs Action cancelled	All

Actual start time	18:04 BST
Actual end time	18:37 BST
Duration	0 Hours 33 Minutes