CSS Committee Meeting - Minutes

Location:	Hybrid (CS 217 + Discord)
Date:	Thursday 19th March
Time:	17:00 GMT
Attendees:	Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Lee Alabaster (LA), Misha (MiG), Joe Adams (JA), Toby Landells (TL), Maddy Lardner (ML), Mahima (M), Evie Wilson (EW), Albert Waldron (AW), Amrit Bhogal (AB)

1	Apologies Sumeet Albert Oli	MW
2	Adoption of Previous Minutes Unanimous adoption of previous minutes	MG
3	Matters Arising Earplugs ACTION SB: Buy on Amazon Action cancelled Earplugs found Hoodies ACTION AW: Complete merch request Action pending Design Competition: 11 submissions so far	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action carried forwards	All
5	Past Events EGM Minutes still not approved Imitation Game Movie Night ACTION MW: See if we can get TV time Action completed Hackathon MiG thought it went pretty well overall apart from closing ceremony MW thought it went ok overall and we saved some money Feedback: 66% found it easy getting a ticket 30% came from waiting list Most from registration easy Most people signed in and out correctly Most thought the theme was ok Most considered the theme for the project Most either didn’t care or wanted a more objective response Opening ceremony was clear Closing ceremony was less clear Most thought it was ok People wanted more food Most brought snacks People were happy with drinks Most brought drinks Most had their dietary requirements accounted for People were OK with lunch People like dinner Breakfast was ok CTF response was quite good People attended most events they attended Response to prizes was good Most enjoyed the event Everyone would comeback Someone really loved the CTF MG thought that other than sandwiches and closing ceremony, it went ok	All
6	Future Events (standing item) Break; 2pm - 4pm - Starting w/c 19th January fortnightly Next is after Easter ML suggests continuing during exam season Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action cancelled ACTION AB: Find a date that works for him (with time for 2 weeks publicity) Action cancelled Bad Film Collab (hackers) Thursday 19th: Hackers Friday 20th: Mario Kart ACTION MG: Make slide for closing Action completed ACTION MG: Make discord announcement Action completed MG reports he will make an announcement about the ball CSS Plush Making ACTION OB: Do a grant application for materials (in round 3) Action pending Ball ACTION EW: Write Discord + Instagram Action completed 141 sales so far There is a potential 162 on the seating plan Ball checklist Wrist bands are being printed Blank ticket design has been sent off Handwrite ticket names Placecards Template is on the drive ACTION ML: Make placecards fancier Chocolates ACTION MW & LA: Buy After 8s and Candy Kittens ACTION ML: Make After 8 wrappers Seating Plan MW reports they are working on seating plan The venue provide an easel ACTION ML: Buy posterboard Surnames Balloons and Archway Lots of them died last year ML says the balloons were a little sparse last year MG suggests more balloons if we can afford it ACTION ML: Buy HobbyCraft Balloons ACTION MiG: Check Balloons by Monday ACTION ML: Bring up balloon pump Bubbles ACTION ML: Buy bubble bottles Confetti ACTION ML: Buy confetti Auction MG reports there is a big box of stuff ACTION ML: Buy fabric pen Awards ML suggests just doing certificates and opening up voting on Monday ACTION ML: Make certificates Committee arrive 5-6 Photobooth should be there for 7 Photographer is sorted ACTION MG: Event email PUB Cancelled for next week MiG asks if we are continuing during exam season We should do a taster and check attendance Winterbourne (Jacqui collab) Ticketed, happening next week ML reports they are going to repost the ticket information ML can advertise CSS while there Winterbourne (non-collab) Run after Easter 13:00 on Wednesday 6th May AGM AGM period is from Sunday 1st March to Sunday 24th May 2026 MG suggests week 11 Wednesday 13:00 29th April ACTION JA: Check for and book room Action carried forwards BBQ Guild only allows guild food on lawn ML reports that the school is interested in a BBQ ML is gonna speak to them about a venue and cost JA is also gonna chat to them to convince the school that the BBQs help for PGRs We’ll apply for a grant round 3 MG suggests backup event MG suggests pizza at cs, then guild lawn LA suggests park or spoons JA suggests picnic	All
7	Sponsor/Industry Update (standing item) No updates	AB
8	Finance Report (standing item) Most recent statement balance: £3212.68 Actual working balance: £4071.16 Pending incomings Memberships Ball tickets SoCS Bletchley Christmas Meal SoCS Alcohol SoCS Pending outgoings Pizza PowerBank Greggs Photographer hire Photobooth hire Blue-Tac Birminghack food Stickers Ikea Plushies No update on EPS culture fund ACTION OB: Chase this up	OB
9	EDI Report (standing item) Eid 19th-20th ACTION LA: Do post Action in progress Mothers’ Day ACTION LA: Do Post Action completed Trans Day of Visibility MG suggests highlighting some individuals ACTION LA: Write post Pride Month ML suggests we do an event during pride MG mentions we have gone to the pride event before ACTION LA: Think of event Easter ML suggests we do a quick post ACTION LA: Make post	LA
10	Committee Suggestions (standing item) N/A	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action carried forwards TeX Earrings Merch ACTION SB: Investigate Action carried forwards Committee Jumpers: Move forward once we have hoodie design New emoji competition ACTION SB: Compile list of lesser-used emojis Action carried forwards TypeSig Conference JA says they were advertising and we said no ML suggests we cooperate with other unis more LA suggests plugs ACTION LA: Get some text to put in plugs	All

Actual start time	17:05 GMT
Actual end time	18:42 GMT
Duration	1 Hours 37 Minutes