CSS Committee Meeting - Minutes

Location:	Hybrid (LG23 + Discord)
Date:	Friday 6th March
Time:	17:00 GMT
Attendees:	Sumeet Brar (SB) (Chair), Lee Alabaster (LA) (Minuting), Maddy Lardner (ML), Misha (MiG), Toby Landells (TL), Deji (D), Amrit Bhogal (AB)

1	Apologies Marcus Joe Matty Albert	MW
2	Adoption of Previous Minutes Unanimous adoption of previous minutes	MG
3	Matters Arising Earplugs Matty is not here Hoodies ACTION AW: Complete merch request Action Carried Forward ACTION ML: Create Insta post for design competition Action Complete ACTION ML: Create submission form Action Complete ML has emailed the school to put an email out	All
4	Committee Handover Drive Transfers Action TL: Find drive transfer script at some point Action Carried Forward	All
5	Past Events League Tournament SB says they think the prizes have been collected EGM ACTION MG: Submit minutes Action completed Imitation Game Movie Night ACTION MW: See if we can get TV time Action Carried Forward LA said we need to email the TV guy It’s in the emails Bletchley Park MG reports they had a decent enough time, people were punctual arriving for the bus home MiG agrees LA says pictures are in the drive SB says we sold less than expected	All
6	Future Events (standing item) Break; 2pm - 4pm - Starting w/c 19th January fortnightly SB says that MW has put things in the cupboard ML says we need more variety SB suggests the multipack ML says we should get clips to help preserve food Cross Platform Objective C Workshop ACTION AB: Submit pre-prepared RA Action Carried Forward ACTION AB: Find a date that works for him (with time for 2 weeks publicity) Action Carried Forward Bad Film Collab (hackers) Thursday 19th: Hackers Friday 20th: Mario Kart ACTION MG: Confirm with Bad Film Action completed MG reports that publicity has been created It has also gone out MG reports that RA, Activity and Room Booking have been submitted along with OOH form MG has asked Todd to extend booking to cover setup from 18:00 to 19:00 Todd is going to try and get someone to do it for us since he can’t do it himself CSS Plush Making ACTION OB: Do a grant application for materials (in round 3) Action carried forwards ML asks if people would turn up to it now since its been a long time MiG says we shouldn’t do it in exam season ML says we should look at doing more events like this to target women SB agrees ML is going to email Jacque (idk how to spell it) to see if we can do something with them and use their money Hackathon ACTION D + AB: Reach out to potential sponsors They sent out some emails the other day LA asks if there is enough time for the guild to sign a contract ML says the guild process for contracts is bad SB says if we are going to find something it has to be very soon We have got no responses AB has talked to matt leeke about it but gone nowhere ACTION OB + D: Write-up how we are meeting our goals for culture fund and reply Action Complete It has been submitted ACTION D: Buy lanyard straps Action Complete The wallets have also been bought ML says to ask people to give them back after since they're expensive SB says we should steal lanyards from the school ACTION D: Upload budget to drive Action Complete Theme Last year was ‘Building Foundations’ MG has suggested ‘Building Outwards’ and ‘Scaling Up’ D doesn’t have any ideas SB says it needs to be abstract so people can make something from it Sb says last year people make a programming language with a floorplan with the theme ‘Building Foundations’ ML suggests doing something with something dead in the past and bringing it back to life Something like ‘resurrection’ Make it sound good for linkedin so people want to do it next year Good free publicity as well ML says it will help up put our name out there to help for the future ‘Make it pizzazzy’ Challenges We need to come up with challenges Last year, the main challenges were ‘Best overall’ and ‘Best newcomer’ And we (CSS) did a ‘most fun’ hack challenge SB suggests one where it was looking good then it all went to shit ML says that we should give as many awards as possible without diminishing people doing well ML says we should do certificates ML can make them for the sunday Prizes We need prizes for each of the challenges AFNOM prizes SB says that we need 4 of each prize ML asks how much the first place prize would cost SB suggests an upper limit of £100 ML says we don’t need to keep to themes because of budget Suggestions: Figurines Jelly cats Events/workshops run throughout the day need to be added to the schedule Cup stacking Some people think this might be speed stacking Usually done by hackathons uk Opening & closing slides need to be updated with all of the above Just needs updating with specifics Can be done closer to the day if needed Meeting with Hackathons UK On monday To get contract sorted Teams meeting Deji will put the link for it in the discord now Ball Slide Shown in AI1 and DDS Action MiG: Do a second year lecture ACTION ML: Update wristbands and tickets ACTION MW: Print posters Action Complete ML put them up around the building ML says we should put something on the instagram story every once in a while ML asks if we can extend ticket sales SB reports that we can probably extend non-food tickets ML suggests asking members of staff SB thinks it wouldn’t be a bad idea Suggests a poll SB sat next to staff at the maths ball PUB We had 9 people last time Expected because of reading week People didn’t mind about if we wanted to change or not MiG suggests just staying at the soak Not sure if AW has booked it for next week Action MiG: Ask AW if he has booked it yet Winterbourne Last year it was during the revision week before exams MiG will handle the forms for this AGM AGM period is from Sunday 1st March to Sunday 24th May 2026 We are going to do it after easter Need to pick a date and a room ML suggests mentioning it a bit before easter SB agrees Say something at the ball and hackathon SB says matty will probably wack it in his speech	All
7	Sponsor/Industry Update (standing item) A new sponsorship doc has been put in the sponsorship channel ACTION AB: Do PR for website updates Action Carried Forward	AB
8	Finance Report (standing item) Most recent statement balance: £idk Actual working balance: £idk Pending incomings Memberships Bletchley Tickets Ball tickets Culture fund grant (bletchley) Pending outgoings Pizza Drinks Movie Popcorn Coach hire Blue-tac Break;	OB
9	EDI Report (standing item) International Women’s Day 8th March ACTION LA: Write post Action Carried Forward Eid 19th-20th	LA
10	Committee Suggestions (standing item) N/A	MG
11	Any Other Business (standing item) Thigh Highs ACTION RJ: Research thigh highs Action Carried Forward ML suggests getting rid of thigh highs TeX Earrings Merch ACTION SB: Investigate SB says that they aren’t that expensive Committee Jumpers: ML says we will look at them once we have the hoodie design New emoji competition ACTION SB: Compile list of lesser-used emojis Action Carried Forward LA looked at them last year Look at the old channel Minutes ACTION MG: Upload Action completed	All

Actual start time	17:16 GMT
Actual end time	17:58 GMT
Duration	0 Hours 42 Minutes